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Interim City Manager
The City of Manzanita is seeking an Interim City Manager
General Statement of Responsibilities
As the administrative officer for the City, plans and directs the activities of all City departments, through subordinate department managers and others. Acts as the City’s Personnel Officer with full authority for the resolution of personnel actions.
Works under the general direction of the City Council.
Supervises all City employees, either directly or through subordinate supervisors. Assigns and reviews work; alters the workloads of others to meet scheduling demands; evaluates performance and conducts appraisal interviews; and has the authority to hire and fire, or effectively recommend the same.
Examples of Duties – Essential Functions
1. Provides administrative direction to all City employees, directly or through subordinate department heads. Ensures satisfactory resolution of personnel issues. Develops and implements personnel policies and procedures. Reviews and provides final approval on hiring, discipline and termination recommendations. Ensures proper maintenance of personnel files, required postings, and compliance by City departments with applicable laws, regulations, ordinances and policies.
2. Manages and coordinates projects and programs to accomplish goals and objectives of the City Council. Confers with department heads and others on various operating and administrative problems; reviews departmental plans, programs and procedures; and suggests new innovations or methods to improve the standard of services provided by the City.
3. Meets with the City Council at special and regular meetings. Provides information and reports covering various aspects of the City’s operations. Advises Council members in their deliberations on policy and/or legislative matters.
4. Administers City planning and zoning program. Maintains records, assists in the development of and amendments to Zoning Ordinance and Comprehensive Plan. Acts as Zoning Code Enforcement Officer.
5. Ensures legal documents of City are maintained for permanency as required by State and Federal archival laws. Ensures proper maintenance of all other City records, including filing, retention and destruction. Prepares and/or processes and records necessary legal documents with county recording section. Ensures compilation and updating of all City ordinances.
6. Serves as Budget Officer. Supervises the preparation of the annual budget; reviews and approves departmental needs and estimates; transmits budget document to Budget Committee and City Council for review and approval. Administers approved budget and monitors overall expenditures to ensure compliance with budget. Researches requirements and prepares grant applications appropriate to City activities.
7. Acts as elections officer performing various duties within guidelines of established election laws, including but not limited to composing ballot explanations and working with elections officials, notifying Council of ballot issues, processing petitions and campaign filings, etc.
8. Works with various citizen and business groups to encourage and develop economic opportunities. Attends meetings and represents the City in various organizations and groups. Explains City issues and projects and encourages citizen participation and support.
9. Responds to citizen inquiries and resolves complaints or refers to appropriate department when possible; follows through to ensure satisfactory resolution of citizen inquiries.
10. Follows all safety rules and procedures for work areas.
11. Maintains effective and cooperative working relationships with those encountered in the performance of duties including employees, elected officials, other organizations, and the public.
12. Performs other related duties as assigned.
Education and Experience:
• A Bachelor’s Degree in public administration, business administration, planning, or related area;
• AND Five years’ administrative/management experience, including at least three years of supervisory experience;
• OR any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position.
• A Master’s Degree in public administration is preferred.
A valid Oregon driver’s license and proof of an acceptable driving record may be required.
Broad knowledge of municipal government organization, powers, and functions. Knowledge of the principles and practices of public administration including finance, budgeting, management, and grant writing. Knowledge of inter- and intragovernmental relationships. General knowledge of public contracting laws and best practices. Knowledge of general office procedures and practices; business English, spelling, and punctuation; and personal computer applications in a Windows environment including spreadsheets, database management, and word processing.
Skills: Computer skills, preferably in Microsoft Office Suite® products. Verbal and written communication skills. Interpersonal skills. Supervisory skills. Excellent customer service skills. Strong organizational skills. Skill in performing basic mathematical calculations and preparing reports.
Ability to establish and maintain effective working relationships with elected officials, consultants, staff, other agencies, and the general public. Ability to understand and carry out oral and written instructions. Ability to prioritize, delegate, and complete objectives with little functional oversight. Ability to maintain a high degree of discretion when dealing with confidential information. Ability to communicate effectively, both orally and in writing, using proper grammar and spelling in the English language. Ability to pass a criminal background check. Ability to meet the physical demands of the position.
Municipal Court & Water Utility Clerk
The City Of Manzanita
The City of Manzanita is seeking a
Municipal Court & Water Utility Clerk to join our team.
MUNICIPAL COURT AND WATER UTILITY CLERK JOB DESCRIPTION:
General clerical support position for the Manzanita Municipal Court and Manzanita Water Department.
Typical duties include processing citations for review by Municipal Judge, preparing follow-up correspondence and record keeping after adjudication, accepting and processing utility, court and miscellaneous payments, processing water accounts and address updates, and answering customer questions and requests for service.
Minimum of high school diploma and two years of general office/customer service experience or equivalent. Knowledge of office and record keeping procedures and methods, accounting methods, and word processing and accounting software. Previous experience in a public safety or court environment desirable.
This is an independent contract position, with a salary of $2,976 per month.
Position is temporary from mid-August 2020 to mid-January 2021.
Send cover letter, resume, and completed City application form to:
Municipal Court and Water Utility Clerk Recruitment,
City of Manzanita
P.O. Box 129
Manzanita, OR 97130
or drop it off to City Hall at 167 S. 5th.
Applications can also be emailed to firstname.lastname@example.org
The application packet is available on the City’s website www.ci.manzanita.or.us/employment.
Closing date: 4:00 pm, Friday, July 31, 2020